The individual with the greatest responsibilities is usually the organiser’s Exhibition Director (or equivalent e.g. ‘Show/Event Director’) as they are the individual responsible for the allocation of resources for health and safety. Exhibition Directors should have sufficient formal training to be able to understand the full extent of their responsibilities. The one day IOSH Directing Safely Certificate (preferably event specific) is the recommended minimum. Exhibition Directors who do not have an operational background may need additional health and safety training.
In respect of the exhibition itself the Exhibition Director is responsible for:
It is essential that the organiser employs someone on site who is a competent person to coordinate health and safety. This role can be fulfilled by the Operations Manager, Event Director or Floor Manager, if suitably qualified, or sub-contracted to a health and safety professional. They must understand the business of managing health and safety at events. The recommended minimum training is the IOSH Managing Safely Certificate (preferably event specific) or equivalent. Some venues now require that at least one member of the team is trained to NEBOSH General Certificate level or equivalent.
Typically the duties of the competent person would include but not be limited to:
There is a limit to the control that can be exercised over an event by the Operations Manager and for larger events it may be necessary to appoint one or more floor managers. The numbers required should be identified by the risk assessment.
They normally fall into two categories: general floor managers whose duties include health and safety and floor managers appointed to fulfil the role of competent person in addition to their general duties (see above). The broad on-site health and safety duties for both remain the same.
A recommended minimum level of training for floor managers is the IOSH Managing Safely Certificate (preferably event specific).
With regard to a floor manger appointed specifically to manage health and safety and fulfill the role of competent person, the recommended minimum level of training is a NEBOSH General Certificate, or equivalent.
The health and safety duties of a floor manager include but are not limited to:
The specific requirements are covered in this guidance under this heading. Some organisers approve stand plans in house and this falls to the operations team. Some outsource this to a specialist company which may also be providing the floor management. In this case this duty may be included in the responsibilities of floor managers but only if specifically contracted to do so.