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The eGuide is a landmark online resource providing invaluable guidance for anyone working in venues in the UK



**Updated edition release**


eguide spread

The eGuide is essential reading for venues, organisers, exhibitors and supplier companies.  The objective of the eGuide is to provide clear and straightforward guidance for achieving common standards of health, safety and operational planning, management and on-site conduct across UK event venues. 

Amongst other areas, the eGuide provides guidance on areas such as risk assessment, build up and breakdown and electrical testing.

Recognised as the industry’s best practice document, the eGuide is continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities.

18 sections have been reviewed, including useful updates in the ‘Disability’ section on making events more inclusive and a complete revamp of the ‘Catering’ section, now much simplified and more user-friendly.

Download your eGuide - with amends highlighted.

Clean copy available here.

Don't forget to utilise our Standardised Forms.

If you have any questions regarding specific content or have any suggestions feel free to contact the team via

You are able to download specific sections:

  • Catering
  • Connectivity
  • Electrics
  • Security
  • Stand Build

COVID-19 Appendix dynamic guidance has been produced to expand upon the All Secure Standards document that has been published within the Visitor Economy Tourism Guidance and is specifically for events taking place in exhibition and conference centres.

The guidance is aimed to assist venues, organisers and contractors to plan and prepare for events in the near future in response to COVID-19 and should be read in conjunction with the All Secure Standard document.

Download the appendix here

This outlines what measures exhibition organisers, venues and the supply chain are taking to ensure the health and safety of all its visitors, exhibitors, and event personnel in response to COVID-19.

The objective of this document is to provide considerations and guidance as an input into your risk assessment.

Our thanks go to members of the Cross-Association Event Recovery Group, AEV Event Re-Open Ops Group and AEV working groups.

euide appendix

eGuide adoptee

The eGuide is a best practice document bringing together guidance for achieving common standards of health, safety and operational planning, management and on-site conduct for events at all participating UK AEV member venues. The eGuide is currently adopted by 17 venues, who meet twice a year to keep the guidance up-to-date.

New for 2019 : The eGuide adoptee logo will now feature the year of confirmed usage. This ensures clear visibility that a venue is following the current version of the eGuide. A cycle of re-approval will commence in September 2019.

Adoptee logo

If you are an AEV member who is interested in adopting the eGuide, we would ask you to read through the entire eGuide document to familiarise yourself with the content and contact Alden Arnold to take your adoption forward on 01442 285811 or

Once approved, you will receive a copy of the eGuide Adoptee logo for your use in marketing collateral, website and email signatures.



  • "Great day hosting our first AEV working group event!..WOW did I learn a lot and some great insights into how other venues work and the challenges they are trying to overcome. If you are a venue looking to network with other like minded professionals I would recommend looking at joining the AEV".
    Danielle Worker
    Corporate Events Team Leader, Silverstone Circuits Ltd
  • "“Great essential for a successful venue. The AEV provides a platform to establish consistent best practice in this field"
    Phil Wetz
    Retail & Catering Manager, ExCeL London
  • “The AEV provides collective representation for its member venues, turning individual commitment into a group effort"
    Paul Brough
    Venue Health & Safety Manager, Olympia London
  • "Proud to be part of this Cross Association discussion. I am confident in our ability to improve and progress our working platform through conversation".
    Amir Vered
    Head of eForce and IT, Olympia London (Chair of Cross Association Technology WG)
  • “The AEV is essential to the venue sector’s ability to cooperate and collaborate"
    Jazmin Beale
    Head of Marketing & Communications, Olympia London
  • “The AEV undertakes crucial work on behalf of event venues up and down the country to ensure our voice is heard. They reinforce the important role our sector plays in delivering economic impact, increasing trade, providing jobs and driving the visitor economy.”
    Lucy Merritt
    Head of Marketing and Communications, ExCeL London
  • AEV Membership is a key part of our business strategy; it has and will continue to be a core elements of our plan to support knowledge sharing in the industry and to develop both our team and the venue.
    Kate Simpson
    Marketing Director - Business Design Centre
  • Our team at ACC Liverpool feel indebted to the substantial work that the AEV do for our amazing industry. As the pillar association for venues across the country it’s a real privilege for our teams to participate in many of the working groups, learning and contributing to new processes which helps drive our industry forward on a national scale.
    Colm Graham
    Senior Exhibition Account Manager, ACC Liverpool
  • We have benefited hugely from all of the insight, discussion, events and networking, but it has also meant that we have been able to give back to the industry by sharing our unique experiences and professional knowledge and allowing our employees to help lead and shape the Association from the inside.
    Mathew James
    Head of Brand, Telford International Centre
  • “The AEV has been an invaluable asset to us as a company and the wider industry, helping to lobby on the industries behalf, consolidating and distributing information and facilitating vital knowledge sharing.”
    Charlie Hodgson
    Managing Director at The Kia Oval