AEV

eGuide

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The eGuide is a landmark online resource providing invaluable guidance for anyone working in venues in the UK

 

eguide

**2021 edition release**

The eGuide is essential reading for venues, organisers, exhibitors and supplier companies.  The objective of the eGuide is to provide clear and straightforward guidance for achieving common standards of health, safety and operational planning, management and on-site conduct across UK event venues. 

Amongst other areas, the eGuide provides guidance on areas such as risk assessment, build up and breakdown and electrical testing.

Recognised as the industry’s best practice document, the eGuide is continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities.

10 sections have been reviewed and streamlined. eguide gif 2021 release

  • Build-up and Breakdown
  • Children
  • Creches
  • Floor Plans
  • Health and Safety Responsibilities
  • Risk Assessment
  • Waste
  • Water and Waste 
  • Water Features

The Technology Working Group has also contributed an explanatory piece on WiFi devices and bands for the ‘Connectivity’ section.

Download your eGuide - with amends highlighted.

Clean copy available here.

Don't forget to utilise our Standardised Forms.

If you have any questions regarding specific content or have any suggestions feel free to contact the team via eguide@aev.org.uk

You are able to download specific sections:

  • Catering
  • Connectivity
  • Electrics
  • Security
  • Stand Build

eGuide adoptee

The eGuide is a best practice document bringing together guidance for achieving common standards of health, safety and operational planning, management and on-site conduct for events at all participating UK AEV member venues. The eGuide is currently adopted by 17 venues, who meet twice a year to keep the guidance up-to-date.

If you are an AEV member who is interested in adopting the eGuide, we would ask you to read through the entire eGuide document to familiarise yourself with the content and contact Alden Arnold to take your adoption forward on 01442 285811 or alden@aev.org.uk.

Once approved, you will receive a copy of the eGuide Adoptee logo for your use in marketing collateral, website and email signatures.

 

What is the eGuide?

The eGuide brings together guidance for achieving common standards of health, safety and operational planning, management and on-site conduct for events at all participating AEV member venues. The scope and development of the eGuide follows extensive consultation with operations professionals within the exhibition and event industry in order to ensure an overall approach that remains broadly acceptable to the community. The status of the eGuide is similar to that of an Approved Code of Practice. It is an industry-specific guide developed by authorised professionals from the UK event venues. It incorporates health, safety and operational practices that represent compliance with Building Regulations and health and safety legislation.

Now recognised as the industry’s best practice document, the eGuide is continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities.

Senior representatives from

  • ACC Liverpool,
  • Alexandra Palace,
  • Business Design Centre,
  • Coventry Building Society Arena
  • ExCeL London,
  • Farnborough International Exhibition and Conference Centre,
  • Harrogate Convention Centre,
  • Manchester Central,
  • NAEC Stoneleigh,
  • NEC,
  • Olympia London,
  • QEII Centre,
  • SEC,
  • Stadium MK,
  • Silverstone,
  • Telford International Centre,
  • The Brighton Centre,
  • The O2
  • Yorkshire Event Centre

currently sit on the eGuide working group, meeting twice a year to steer the guidance thematically and address any complex or contentious topics. A number of additional venues also participate in this process and are gradually moving towards formal adoption of the document themselves. We also have representatives from Hyve Group plc, Reed Exhibitions, GES and EventShaper to bring a view from the Event Organiser and Event Supplier sector. Additionally, the eGuide sub-committee works all year round to maintain the detail of the document, ensure consistency and simplify rules and regulations to the greatest possible extent.

By coming together, and proactively seeking to identify where working conditions and regulations are common (or, due to unique site circumstance, different), contributing venues are, in essence, providing the answers to questions that organisers and supplier companies may have resulting in more efficient on-site activity, a smoother operation for the event organiser, and, therefore, a more polished product for the client, exhibitor and visitor. In competent hands these guidelines should be an invaluable tool, simplifying health & safety planning and management and other operational issues on the floor.

Testimonials

  • "Great day hosting our first AEV working group event!..WOW did I learn a lot and some great insights into how other venues work and the challenges they are trying to overcome. If you are a venue looking to network with other like minded professionals I would recommend looking at joining the AEV".
    Danielle Worker
    Corporate Events Team Leader, Silverstone Circuits Ltd
  • "“Great catering...is essential for a successful venue. The AEV provides a platform to establish consistent best practice in this field"
    Phil Wetz
    Retail & Catering Manager, ExCeL London
  • “The AEV provides collective representation for its member venues, turning individual commitment into a group effort"
    Paul Brough
    Venue Health & Safety Manager, Olympia London
  • "Proud to be part of this Cross Association discussion. I am confident in our ability to improve and progress our working platform through conversation".
    Amir Vered
    Head of eForce and IT, Olympia London (Chair of Cross Association Technology WG)
  • “The AEV is essential to the venue sector’s ability to cooperate and collaborate"
    Jazmin Beale
    Head of Marketing & Communications, Olympia London
  • “The AEV undertakes crucial work on behalf of event venues up and down the country to ensure our voice is heard. They reinforce the important role our sector plays in delivering economic impact, increasing trade, providing jobs and driving the visitor economy.”
    Lucy Merritt
    Head of Marketing and Communications, ExCeL London
  • AEV Membership is a key part of our business strategy; it has and will continue to be a core elements of our plan to support knowledge sharing in the industry and to develop both our team and the venue.
    Kate Simpson
    Marketing Director - Business Design Centre
  • Our team at ACC Liverpool feel indebted to the substantial work that the AEV do for our amazing industry. As the pillar association for venues across the country it’s a real privilege for our teams to participate in many of the working groups, learning and contributing to new processes which helps drive our industry forward on a national scale.
    Colm Graham
    Senior Exhibition Account Manager, ACC Liverpool
  • We have benefited hugely from all of the insight, discussion, events and networking, but it has also meant that we have been able to give back to the industry by sharing our unique experiences and professional knowledge and allowing our employees to help lead and shape the Association from the inside.
    Mathew James
    Head of Brand, Telford International Centre
  • “The AEV has been an invaluable asset to us as a company and the wider industry, helping to lobby on the industries behalf, consolidating and distributing information and facilitating vital knowledge sharing.”
    Charlie Hodgson
    Managing Director at The Kia Oval