Report: AEV eGuide Working Group October 19, 2017


Report: AEV eGuide Working Group October 19, 2017

07 Nov 2017

The AEV eGuide Working Group met for the second and final time this year at the NEC, convening in the Concourse Suite. Siân Richards assumed the chair for the first time, welcoming the attendees, introducing herself to the group and thanking the NEC for hosting the meeting.

After hearing the apologies and round table introductions, the group approved the notes of the last meeting on March 22, and Richards then led the discussions onto the agenda items of the day.

Starting with topics to be approved for the next edition of the eGuide, the group was invited to read and comment on the reviewed and renewed sections pertaining to medical demonstrations/treatments and special treatments.

Next, Richards asked for volunteers to join the eGuide sub-committee. Richards explained the work of the sub-committee, which examines the text of the eGuide closely, writing updates and new sections as required, before putting them to the main committee for approval. Interested members were asked to contact the AEV for further details.

The AEV’s Kim Dance, and NEC’s Michelle Baldwin then updated the meeting on the activities of the AEV Event Managers Working Group, which is in the process of producing standardised form templates for inclusion in the eGuide.

The group then went on to discuss matters pertaining to risk assessment, fire risk assessment, stand construction including porous ceilings and balustrades, the increasing use of chipboard, and the minimum thickness of wood needed to support LED screens.

With the discussion topics completed, the group then gave their round table news and general venue updates, and were asked to send future agenda items to AEV.

With no further business on the agenda, the group agreed its 2018 meeting dates as Wednesday March 21, 2018 and Wednesday October 17, 2018. Richards requested that any venue willing to host either of the meetingstocontact the AEV to make arrangements.

After some brief discussions under Any Other Business (AOB), Richards thanked all the members for attending and closed the meeting.



  • "Great day hosting our first AEV working group event!..WOW did I learn a lot and some great insights into how other venues work and the challenges they are trying to overcome. If you are a venue looking to network with other like minded professionals I would recommend looking at joining the AEV".
    Danielle Worker
    Corporate Events Team Leader, Silverstone Circuits Ltd
  • "“Great essential for a successful venue. The AEV provides a platform to establish consistent best practice in this field"
    Phil Wetz
    Retail & Catering Manager, ExCeL London
  • “The AEV provides collective representation for its member venues, turning individual commitment into a group effort"
    Paul Brough
    Venue Health & Safety Manager, Olympia London
  • "Proud to be part of this Cross Association discussion. I am confident in our ability to improve and progress our working platform through conversation".
    Amir Vered
    Head of eForce and IT, Olympia London (Chair of Cross Association Technology WG)
  • “The AEV is essential to the venue sector’s ability to cooperate and collaborate"
    Jazmin Beale
    Head of Marketing & Communications, Olympia London
  • “The AEV undertakes crucial work on behalf of event venues up and down the country to ensure our voice is heard. They reinforce the important role our sector plays in delivering economic impact, increasing trade, providing jobs and driving the visitor economy.”
    Lucy Merritt
    Head of Marketing and Communications, ExCeL London
  • AEV Membership is a key part of our business strategy; it has and will continue to be a core elements of our plan to support knowledge sharing in the industry and to develop both our team and the venue.
    Kate Vandenburg
    Marketing Director - Business Design Centre
  • Our team at ACC Liverpool feel indebted to the substantial work that the AEV do for our amazing industry. As the pillar association for venues across the country it’s a real privilege for our teams to participate in many of the working groups, learning and contributing to new processes which helps drive our industry forward on a national scale.
    Colm Graham
    Senior Exhibition Account Manager, ACC Liverpool
  • We have benefited hugely from all of the insight, discussion, events and networking, but it has also meant that we have been able to give back to the industry by sharing our unique experiences and professional knowledge and allowing our employees to help lead and shape the Association from the inside.
    Mathew James
    Head of Brand, Telford International Centre
  • “The AEV has been an invaluable asset to us as a company and the wider industry, helping to lobby on the industries behalf, consolidating and distributing information and facilitating vital knowledge sharing.”
    Charlie Hodgson
    Managing Director at The Kia Oval