Report: Cross-association Health & Safety Working Group, April 26 2017


Report: Cross-association Health & Safety Working Group, April 26 2017

02 Jun 2017

The cross-association Health & Safety Working Group met at Olympia London on Wednesday, April 26, 2017, with Paul Brough of Olympia London taking the chair for the first time.

With 24 representatives from across the industry in attendance, the meeting began with a welcome from Brough, who introduced himself to the group before welcoming Alison Treacher from Global Experience Specialists (GES) as the new vice-chair of the group.

Following apologies and round-table introductions, the group approved the minutes of the previous meeting in October 2016 and moved straight on to the discussion topics on the agenda starting with updates from members about the ‘Stop the Drop’ campaign, the widely supported and publicised initiative to raise awareness about, and encourage safe practice in, working at height.

With the campaign receiving plenty of support and engagement from across the whole industry, Chris Skeith, Association of Event Organisers (AEO) CEO, encouraged all association members to endorse the campaign and have their logo included on the ‘Stop the Drop’ website, and to make full use of the plentiful and helpful learning and marketing collateral that is now available from the website (

Skeith also invited members to submit their photos of safe working at height to build a gallery of ‘good practice’ photos for reference and awareness purposes.

The group then moved on to discuss forklift truck (FLT) operations at events and the need to understand how issues surrounding their use at events are being addressed by various group members’ organisations. There was general agreement that policies, like using banksmen, and segregating FLTs by time, were universally in place.

Members discussed accident reporting, and agreed there was an appetite for consistent reporting procedures in order to be able to make meaningful comparisons over time. The group then discussed refinement to reporting including the recording of near-misses as well as actual accidents, and the value of anecdotal reporting to providing a complete picture of emerging issues and trends in safety. The group agreed that all members would share their top three findings from their own accident statistics at following meetings, to ensure any trends, learning points or new guidance are shared across the whole industry.

After a briefly touching on HSE inspections and late alterations to shell scheme builds, the group then agreed several future agenda items for the next meeting on Wednesday October 11, 2017 at NEC, Birmingham.

Three diary dates were highlighted during ‘any other business,’ namely the AEO awards on June 16 at Grosvenor house, AEV conference on June 29 at The Vox, Birmingham, and the AEO conference, September 7-8 at The Vox, Birmingham.

Having concluded the business of the day, Paul Brough thanked the assembled members for attending and closed the meeting.



  • "Great day hosting our first AEV working group event!..WOW did I learn a lot and some great insights into how other venues work and the challenges they are trying to overcome. If you are a venue looking to network with other like minded professionals I would recommend looking at joining the AEV".
    Danielle Worker
    Corporate Events Team Leader, Silverstone Circuits Ltd
  • "“Great essential for a successful venue. The AEV provides a platform to establish consistent best practice in this field"
    Phil Wetz
    Retail & Catering Manager, ExCeL London
  • “The AEV provides collective representation for its member venues, turning individual commitment into a group effort"
    Paul Brough
    Venue Health & Safety Manager, Olympia London
  • "Proud to be part of this Cross Association discussion. I am confident in our ability to improve and progress our working platform through conversation".
    Amir Vered
    Head of eForce and IT, Olympia London (Chair of Cross Association Technology WG)
  • “The AEV is essential to the venue sector’s ability to cooperate and collaborate"
    Jazmin Beale
    Head of Marketing & Communications, Olympia London
  • “The AEV undertakes crucial work on behalf of event venues up and down the country to ensure our voice is heard. They reinforce the important role our sector plays in delivering economic impact, increasing trade, providing jobs and driving the visitor economy.”
    Lucy Merritt
    Head of Marketing and Communications, ExCeL London
  • AEV Membership is a key part of our business strategy; it has and will continue to be a core elements of our plan to support knowledge sharing in the industry and to develop both our team and the venue.
    Kate Vandenburg
    Marketing Director - Business Design Centre
  • Our team at ACC Liverpool feel indebted to the substantial work that the AEV do for our amazing industry. As the pillar association for venues across the country it’s a real privilege for our teams to participate in many of the working groups, learning and contributing to new processes which helps drive our industry forward on a national scale.
    Colm Graham
    Senior Exhibition Account Manager, ACC Liverpool
  • We have benefited hugely from all of the insight, discussion, events and networking, but it has also meant that we have been able to give back to the industry by sharing our unique experiences and professional knowledge and allowing our employees to help lead and shape the Association from the inside.
    Mathew James
    Head of Brand, Telford International Centre
  • “The AEV has been an invaluable asset to us as a company and the wider industry, helping to lobby on the industries behalf, consolidating and distributing information and facilitating vital knowledge sharing.”
    Charlie Hodgson
    Managing Director at The Kia Oval