Event Managers Working Group meeting - 10 February 2016


Event Managers Working Group meeting - 10 February 2016

22 Mar 2016

The Association of Event Venues (AEV) Event Managers Working Group's first meeting of 2016 took place at the NEC Birmingham on February 10 with Emma Chilton of ACC Liverpool in the chair. The well attended meeting welcomed six new members to the working group from ACC Liverpool, Bournemouth International Centre, QEII Centre, the Crystal and the NEC.


Following apologies and approval of the last meeting's minutes, the group moved on to the main discussion topics of the day, covering an incredibly diverse range of questions and issues. Updates to the eGuide were discussed, regarding permissible fuel levels in vehicles on display and the whether the eGuide should have anything to say on live tissue dissections and medical demonstrations.


The group agreed to move forwards with a sub-group to develop a set of standardised forms for use in event management, with the NEC volunteering to provide a forms checklist for individual venues to complete, in order to identify the most prevalent and widely used documents suitable for standardisation.


During the discussion on CDM implementation, several venues recounted their experiences to the group, and it was generally accepted that H&S teams have done a good job across the industry to manage the change to CDM enforcement, and that organisers have accepted their increased H&S responsibilities.


Other topics covered included the phenomenon of visitors bringing their own food into venues, medical and working lasers (rather than light show and special effects lasers), exhibition capacities, drones and sporting activities.


After the main discussions came to their conclusion, the group moved on to round table news and venue updates and agreeing future meeting agenda items. The chair thanked the NEC for its hospitality.




  • "Great day hosting our first AEV working group event!..WOW did I learn a lot and some great insights into how other venues work and the challenges they are trying to overcome. If you are a venue looking to network with other like minded professionals I would recommend looking at joining the AEV".
    Danielle Worker
    Corporate Events Team Leader, Silverstone Circuits Ltd
  • "“Great essential for a successful venue. The AEV provides a platform to establish consistent best practice in this field"
    Phil Wetz
    Retail & Catering Manager, ExCeL London
  • “The AEV provides collective representation for its member venues, turning individual commitment into a group effort"
    Paul Brough
    Venue Health & Safety Manager, Olympia London
  • "Proud to be part of this Cross Association discussion. I am confident in our ability to improve and progress our working platform through conversation".
    Amir Vered
    Head of eForce and IT, Olympia London (Chair of Cross Association Technology WG)
  • “The AEV is essential to the venue sector’s ability to cooperate and collaborate"
    Jazmin Beale
    Head of Marketing & Communications, Olympia London
  • “The AEV undertakes crucial work on behalf of event venues up and down the country to ensure our voice is heard. They reinforce the important role our sector plays in delivering economic impact, increasing trade, providing jobs and driving the visitor economy.”
    Lucy Merritt
    Head of Marketing and Communications, ExCeL London
  • AEV Membership is a key part of our business strategy; it has and will continue to be a core elements of our plan to support knowledge sharing in the industry and to develop both our team and the venue.
    Kate Vandenburg
    Marketing Director - Business Design Centre
  • Our team at ACC Liverpool feel indebted to the substantial work that the AEV do for our amazing industry. As the pillar association for venues across the country it’s a real privilege for our teams to participate in many of the working groups, learning and contributing to new processes which helps drive our industry forward on a national scale.
    Colm Graham
    Senior Exhibition Account Manager, ACC Liverpool
  • We have benefited hugely from all of the insight, discussion, events and networking, but it has also meant that we have been able to give back to the industry by sharing our unique experiences and professional knowledge and allowing our employees to help lead and shape the Association from the inside.
    Mathew James
    Head of Brand, Telford International Centre
  • “The AEV has been an invaluable asset to us as a company and the wider industry, helping to lobby on the industries behalf, consolidating and distributing information and facilitating vital knowledge sharing.”
    Charlie Hodgson
    Managing Director at The Kia Oval