Working Group 'trio-report' June 2018


Working Group 'trio-report' June 2018

08 Aug 2018 by: Alden Arnold


46 individuals from across the industry (Venues, Organisers and Suppliers) met in tandem at CentrEd, ExCeL London on 27th June, the day before the AEV annual conference; splitting into Technology (cross association), Marketing & Communications and Event Managers streams. We were pleased to see that one of our newest members (The Science Museum Group) were present on all three groups.


The cross association Technology Working Group welcomed strong attendance across our member venues and inputs from the organisers and suppliers present made for an active meeting.

Discussions moved through agenda items including real time tracking solutions, app investment and cyber security monitoring. Round table updates gave indication that venues and organiser alike are keeping up with the latest tech and the suppliers are able to offer solutions and advise to help satisfy needs.

The venue members of the group will be encouraged to complete a venue connectivity questionnaire at the end of August – created by the groups Chair and facilitated by AEV.

The next meeting takes place during the ESSA conference on 29th November at Stadium MK.


The AEV Marketing & Communications Working Group last met during the “beast from the east” at Confex.

Sustainability remained a hot topic and venues gave insights into how this was approached in varying ways, from elimination of single use plastics, provision of free drinking water to wormery usage.

Diversity, future proofing via talent/recruitment continues to be explored and will remain on the agenda along with adoption of new tech/VR.

Reports from Magnetic – a research company utilised by Professional Publishers Association (PPA) was shared detailing views on the benefits and ROI of advertising in traditional media.

Roundtable updates and future agenda item discussions brought the meeting to a close.

The group have been kindly invited by Marc Findlay of SEC for a social in either October or November and Christmas drinks have also been suggested.


11 venues were represented at the AEV Event Managers Working Group. Updates on the 2018 eGuide led the agenda with further updates on the Logistics Sub Group and Talent Survey.

The Group welcomed a guest speaker – Chris Hall - Chris has a wealth of Event Health & Safety and Fire Safety experience in both complex and non-complex environments both indoors and out. The types of clients and events include The FA Group (Wembley Stadium), Virgin Sport, London Marathon, Formula E, NFL, British Heart Foundation, Royal Windsor Horse Show, 2012 Olympics (Technical Advisory for Crowd Safety) and a host of other mass participation events, concerts, festivals, product launches and exhibitions. Chris focused discussion around capacity and fire impact assessments which was well received.

Future agenda items were suggested bringing the meeting to a close.

The next meeting takes place at Farnborough International on 21st November.



  • "Great day hosting our first AEV working group event!..WOW did I learn a lot and some great insights into how other venues work and the challenges they are trying to overcome. If you are a venue looking to network with other like minded professionals I would recommend looking at joining the AEV".
    Danielle Worker
    Corporate Events Team Leader, Silverstone Circuits Ltd
  • "“Great essential for a successful venue. The AEV provides a platform to establish consistent best practice in this field"
    Phil Wetz
    Retail & Catering Manager, ExCeL London
  • “The AEV provides collective representation for its member venues, turning individual commitment into a group effort"
    Paul Brough
    Venue Health & Safety Manager, Olympia London
  • "Proud to be part of this Cross Association discussion. I am confident in our ability to improve and progress our working platform through conversation".
    Amir Vered
    Head of eForce and IT, Olympia London (Chair of Cross Association Technology WG)
  • “The AEV is essential to the venue sector’s ability to cooperate and collaborate"
    Jazmin Beale
    Head of Marketing & Communications, Olympia London
  • “The AEV undertakes crucial work on behalf of event venues up and down the country to ensure our voice is heard. They reinforce the important role our sector plays in delivering economic impact, increasing trade, providing jobs and driving the visitor economy.”
    Lucy Merritt
    Head of Marketing and Communications, ExCeL London
  • AEV Membership is a key part of our business strategy; it has and will continue to be a core elements of our plan to support knowledge sharing in the industry and to develop both our team and the venue.
    Kate Vandenburg
    Marketing Director - Business Design Centre
  • Our team at ACC Liverpool feel indebted to the substantial work that the AEV do for our amazing industry. As the pillar association for venues across the country it’s a real privilege for our teams to participate in many of the working groups, learning and contributing to new processes which helps drive our industry forward on a national scale.
    Colm Graham
    Senior Exhibition Account Manager, ACC Liverpool
  • We have benefited hugely from all of the insight, discussion, events and networking, but it has also meant that we have been able to give back to the industry by sharing our unique experiences and professional knowledge and allowing our employees to help lead and shape the Association from the inside.
    Mathew James
    Head of Brand, Telford International Centre
  • “The AEV has been an invaluable asset to us as a company and the wider industry, helping to lobby on the industries behalf, consolidating and distributing information and facilitating vital knowledge sharing.”
    Charlie Hodgson
    Managing Director at The Kia Oval