AEV

COVID-19

Welcome to the COVID-19 Guidance for Event Recovery

The purpose of these guidelines, set out by the Association of Event Venues (AEV), Association of Event Organisers (AEO), Events Supplier and Services Association (ESSA) and its stakeholders, is to provide a framework of support and assessments to ensure a safe return to live events.

All work has been approved by UK government.

The guidance sets out to achieve common standards of health, safety and operational planning, management and on-site conduct for the events industry.

While we work to common standards it is also important to note that risk assessments will be unique to the size, scale and type of event and the “All Secure Standard” should be used as open source guidance to translate to the relevant areas of your business, understanding that not all measures may be possible, or apply.

Background

Now recognised as the industry’s best practice document, this open source guidance will be continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities.

ALL SECURE STANDARD -

RISK ASSESSMENT FRAMEWORK

While many will be eager to get back to live events when the government allows, the health and safety of industry professionals, their customers and visitors alike, remains our number one priority.

The All Secure Standard has been set up to provide a best-practice guide to industry professionals responsible for organising and delivering organised industry events, trade shows and exhibitions of all sizes, in all locations.

ALL SECURE STANDARD

COVID 1
COVID 2

RISK ASSESSMENT

The Event Risk Assessment is based on identifying the contact points where, when and how transmission at the event is most likely and assigning the controls best able to reduce the risk of transmission.

There are two template examples below that venues can share with organisers to assist them in the completion of this essential assessment. These are a starting point but it will be up to individual organisers to tailor their risk assessment to their individual event and the prevailing risk level.

 

BASIC RISK ASSESSMENT

An easy to follow layout which covers the fundamental considerations and can cover multiple risk scenarios – suitable for smaller events with fewer special considerations.

TEMPLATE 1 -BASIC RISK ASSESSMENT

*Kindly shared by ICHF

 

COMPREHENSIVE RISK ASSESSMENT

A comprehensive assessment covering potential hazards for all groups throughout the various event phases - suitable for larger, more complex events.

TEMPLATE 2 - COMPREHENSIVE

*Kindly shared by Hyve Group

 

Testimonials

  • "Great day hosting our first AEV working group event!..WOW did I learn a lot and some great insights into how other venues work and the challenges they are trying to overcome. If you are a venue looking to network with other like minded professionals I would recommend looking at joining the AEV".
    Danielle Worker
    Corporate Events Team Leader, Silverstone Circuits Ltd
  • "“Great catering...is essential for a successful venue. The AEV provides a platform to establish consistent best practice in this field"
    Phil Wetz
    Retail & Catering Manager, ExCeL London
  • “The AEV provides collective representation for its member venues, turning individual commitment into a group effort"
    Paul Brough
    Venue Health & Safety Manager, Olympia London
  • "Proud to be part of this Cross Association discussion. I am confident in our ability to improve and progress our working platform through conversation".
    Amir Vered
    Head of eForce and IT, Olympia London (Chair of Cross Association Technology WG)
  • “The AEV is essential to the venue sector’s ability to cooperate and collaborate"
    Jazmin Beale
    Head of Marketing & Communications, Olympia London
  • "AEV is a powerful voice behind the venues that hold incredible events that enable the meetings of millions of people - an integral part of the experience economy"
    Julia Galbraith
    Marketing Manager – Exhibitions, ExCeL London
  • AEV Membership is a key part of our business strategy; it has and will continue to be a core elements of our plan to support knowledge sharing in the industry and to develop both our team and the venue.
    Kate Simpson
    Marketing Director - Business Design Centre
  • Our team at ACC Liverpool feel indebted to the substantial work that the AEV do for our amazing industry. As the pillar association for venues across the country it’s a real privilege for our teams to participate in many of the working groups, learning and contributing to new processes which helps drive our industry forward on a national scale.
    Colm Graham
    Senior Exhibition Account Manager, ACC Liverpool
  • We have benefited hugely from all of the insight, discussion, events and networking, but it has also meant that we have been able to give back to the industry by sharing our unique experiences and professional knowledge and allowing our employees to help lead and shape the Association from the inside.
    Mathew James
    Head of Brand, Telford International Centre